Finance

MatchLedger

Bank credits matched to open invoices, and a collections list for what is still unpaid.

Open the demo Runs in the browser with sample data. Nothing to install or sign up for.
MatchLedger in use with sample data
MatchLedger in use with the sample data.

The problem

Matching customer payments to invoices by hand takes hours every month: a deposit with no reference, one transfer that pays three invoices, a customer who paid twice. Meanwhile overdue invoices go unnoticed until someone asks.

Who it is for

  • Accounts receivable and finance assistants
  • Small business owners who handle their own collections
  • Accountants closing the month for clients

How it works

  1. Load the invoice list and the bank statement as Excel or CSV, straight from the bank or the accounting system. Columns, dates, amounts and debit/credit are recognised and can be corrected on screen, and the mapping can be saved for next month.
  2. Credits are matched by the invoice number in the bank line, by amount and payer name, by amount alone, or as the sum of several invoices. Anything uncertain goes to a review list with the closest open invoices.
  3. Unpaid invoices are aged by days past due, with a next action per customer: send a reminder, call or escalate. Both lists export to CSV.

Privacy

Everything runs in your browser. The files you load are read on your device and never sent anywhere: there is no server behind the tool, no user account, no cookies and no visitor statistics. Nothing is kept after you close the page, except a column template if you choose to save one (header names only, kept in this browser until you delete it).

Under the LGPD and the GDPR, this means the tool collects, stores and shares no personal data, and there is no cookie banner because there are no cookies. The site host only serves the files, like any web page.

Run it on your own computer

For real statements, use your own copy. Download the offline copy, unzip it and open index.html: it runs without an internet connection and there is nothing to install. The source code, tests and sample files are on GitHub.

Download the offline copyZIP, 35 KBSource code on GitHub

Screens

A bank export with title lines, month-first dates and separate debit and credit columns, mapped on screen.
A bank export with title lines, month-first dates and separate debit and credit columns, mapped on screen.
Payments that need a person: possible duplicates, overpayments and unknown payers, with suggestions.
Payments that need a person: possible duplicates, overpayments and unknown payers, with suggestions.
Unpaid invoices by days past due, and the collections list by customer.
Unpaid invoices by days past due, and the collections list by customer.

About the demo

The demo uses invented customers, invoices and bank lines. The bank file is laid out the way a bank portal exports it, with title lines, balance rows and one pending line that cannot be read. Do not load a real bank statement in the demo: try it with the sample files, and use the offline copy for your own data.

What a full version would add

The demo covers the daily work. Set up for a company, it would also have:

Open the demo